Privacy Policy — KT-Lou Line Dance

1. Who We Are

Kate Tinsley trading as KT-Lou Line Dance, based in Cowbridge, Vale of Glamorgan, is the data controller for personal data collected via this website.

We are registered with the Information Commissioner's Office (ICO). Registration number: [ICO Registration Number — add when received]

2. What Data We Collect

We collect personal data when you:

Submit a booking enquiry — name, email address, phone number (optional), event details
Submit a contact form — name, email address, message
Visit our website — usage data collected via Google Analytics (see section 5)

3. How We Use Your Data

We use your personal data to:

Respond to booking enquiries and manage confirmed bookings
Respond to general contact messages
Maintain a record of bookings for our own business administration
Improve our website using aggregated, anonymised analytics data

We do not use your data for marketing purposes, and we do not operate a mailing list.

4. Legal Basis for Processing

We process your personal data on the following legal bases under UK GDPR:

Contract — processing your enquiry and managing your booking
Legitimate interests — keeping records for business administration and responding to contact messages
Consent — analytics cookies (you can withdraw consent at any time via the cookie banner)

5. Third-Party Services (Data Processors)

We use the following third-party services that may process your personal data on our behalf:

Resend

Used to deliver email notifications and auto-reply emails generated by form submissions on this website. Form data (name, email, and submission details) is transmitted via a Cloudflare Worker to Resend's API for email delivery. See Resend's privacy policy.

Google Analytics

Used to understand how visitors use this website. Data is anonymised and aggregated. Google Analytics only loads if you accept analytics cookies. See Google's privacy policy.

Google Maps

An embedded map is used on the Classes page to show the venue location. Google Maps only loads if you accept cookies. See Google's privacy policy.

Cloudflare Pages

This website is hosted on Cloudflare Pages. Cloudflare may process limited technical data (such as IP addresses) as part of delivering the site. See Cloudflare's privacy policy.

We do not sell your data to any third party.

6. How Long We Keep Your Data

Booking enquiry and contact data is retained for up to 2 years for business administration purposes, after which it is deleted. Data relating to confirmed bookings may be kept for up to 6 years for accounting purposes.

7. Your Rights

Under UK GDPR you have the right to:

Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data (where no legal obligation requires us to keep it)
Object to or restrict processing in certain circumstances
Withdraw consent for analytics cookies at any time

To exercise any of these rights, please contact us via our contact page.

If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the ICO at ico.org.uk.

8. Cookies

This website uses cookies for Google Analytics and Google Maps. These are non-essential cookies and will only be set with your consent. You can manage your preferences via the cookie banner when you first visit the site.

9. Changes to This Policy

We may update this policy from time to time, for example when we confirm our form service provider. The current version is always published on this page.